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The Staff Accountant is responsible for the processing of payments and will utilize various systems to ensure the accurate processing of all transactions into the corporate systems. As a Staff Accountant, you will gain knowledge of billing systems and processes required to ensure the resolution of complex discrepancies. Qualified candidates must have strong problem-solving decision-making organizational and communication skills.

Duties/Responsibilities:

• Utilize multiple systems for timely and accurate applications of various billing transactions.
• Act as a technical resource for research and resolution of complex discrepancies.
• Ensure all team functions are handled daily.
• Assist in the development and delivery of certain onboarding and payroll functions.
• Processes timely efficient and accurate vendor invoices outgoing payments/credits and associated logs and reports.
• Processes timely efficient and accurate outgoing invoices and associated logs and reports.
• Interacts with vendors and internal personnel on matters dealing with vendor accounts and payables.
• Interacts with customers and internal personnel on matters dealing with credit approval and collections.
• Manages conflict or differences effectively while maintaining vendor-centric etiquette.
• Provides expeditious response to customer inquiries regarding credit or collections status. Provides expeditious response to vendor inquiries regarding payment status.
• Processes timely efficient and accurate payable logs and reports.
• Performs reconciliation of accounts and processes adjustments. Process check runs. May prepare bank deposits.
• Reviews distribute and responds to the accounting department email box daily.
• Works with other departments as necessary to resolve billing issues and concerns.
• Performs other duties as assigned.

required skills/Abilities:

• Very proficient and good knowledge of Microsoft QuickBooks
• Excellent written and verbal communication skills
• Strong organizational skills
• Strong attention to detail
• Billing and collection experience
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.

Education and Experience:

• High school diploma required. Associate’s or Bachelor’s degree in business or related field a plus.
• A minimum of three years of bookkeeping experience is highly preferred.
• Previous experience working with Quickbooks is required.
• Strong knowledge and experience processing accounting receivables including collections practices required.
• Experience working with federal and state contracts is a plus but not required.

physical requirements:

• Prolonged periods of sitting at a desk and working on a computer.